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Honest comparison

Vexo HQ vs Spreadsheets

Spreadsheets are free, familiar and everywhere. They're also where quotes go missing, invoice numbers collide, and nobody knows what's overdue. Vexo HQ replaces the shoebox spreadsheet with jobs, payments and chasing that stay in sync.

The default for many trades — until the sheet breaks.

Side by side

At a glance — based on publicly available information and how each product is typically used.

FeatureVexo HQSpreadsheets
Cost to start30-day free trial, then €34.99/moFree (your time isn't)
Job schedule on your phoneYesClunky / DIY
Customer pays from a linkYesNo / not a focus
Automatic chasingYesNo / not a focus
Crew see their own jobsYesShared sheet chaos
Photos stuck to the jobYesFolders + hope
Audit trailQuotes, invoices, messages, paymentsWhatever you typed last

What Spreadsheets does well

  • Zero subscription cost and total flexibility for one-off lists.
  • Everyone already knows how to open a sheet.
  • Fine for a handful of jobs if you're ruthlessly organised.

Where Vexo HQ is different

  • Jobs, photos, crew and payments live together — not across five tabs and a camera roll.
  • Customers pay from a link; Klarna and Tap to Pay are built in.
  • Overdue invoices get chased automatically so evenings aren't spent on follow-ups.

Pick Spreadsheets if…

You do a couple of jobs a month and genuinely enjoy maintaining the sheet.

Pick Vexo HQ if…

You've lost track of who owes what, or you're tired of rebuilding the same quote template every week.

Common questions

Why leave Excel for Vexo HQ?

Spreadsheets don't chase invoices, take card payments or give your crew a live schedule. Vexo HQ does — so the admin stops living in your head.

This comparison reflects publicly available information and our honest read of both approaches as of 2026. Excel / Google Sheets is a trademark of its owner; Vexo HQ is not affiliated with or endorsed by them. Features and pricing change — always check current details on each vendor's site. Spot something outdated? Email support@vexohq.com and we'll correct it.

Ready to try the Spreadsheets alternative?

Sign up to capture payment the same day — no more chasing invoices. No card to start.

More comparisons

Job management and automated payments for tradespeople

Vexo HQ is job management and automated payments for tradespeople in Ireland and the UK. Schedule jobs, keep customers and crew in the loop, and collect automated payments the same day by tap, link or bank — so you're not chasing invoices. Klarna lets your customer pay later while you take the full amount today.

Everything you need to run the job and get paid

30 days free, then €34.99/month. No card to start.

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