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Honest comparison

Vexo HQ vs WhatsApp

WhatsApp is brilliant for a quick message — and terrible for running jobs. Quotes buried in chats, photos lost, no record of what was agreed. Vexo HQ keeps the conversation (and payments) attached to the job, and can still message customers on WhatsApp when it's time to chase.

How most trades actually run the business today.

Side by side

At a glance — based on publicly available information and how each product is typically used.

FeatureVexo HQWhatsApp
Quick messagesSMS / WhatsApp from the jobYes
Organised job recordYesNo / not a focus
Quotes & invoicesYesPDFs in the chat (maybe)
Take paymentLinks, Tap to Pay, Klarna“I'll Revolut you”
Know when they opened / paidYesNo / not a focus
Auto-chase overdue invoicesYesNo / not a focus
Crew without sharing your phoneYesGroup chat chaos

What WhatsApp does well

  • Everyone already has it — zero learning curve for a hello.
  • Great for informal updates and site photos in the moment.
  • Free for basic messaging.

Where Vexo HQ is different

  • Every photo, note and payment sits on the job — searchable later when there's a dispute.
  • Proper quotes and invoices with a pay link, not a vague promise in chat.
  • Smart chasing uses WhatsApp for you, then stops when they pay.

Pick WhatsApp if…

You're truly one-person, cash-only, and never need a paper trail.

Pick Vexo HQ if…

WhatsApp is where jobs go to die — and you'd rather get paid than scroll back three weeks for a price you quoted.

Common questions

Do I still use WhatsApp with Vexo HQ?

Yes — when it helps, Vexo HQ can message customers on WhatsApp for updates and chasing — but the job, quote and payment stay in the app so nothing gets lost.

Do customers need WhatsApp?

No. They get a guest link to view the job and pay. Outbound messages go on WhatsApp when they have a phone number.

This comparison reflects publicly available information and our honest read of both approaches as of 2026. WhatsApp is a trademark of its owner; Vexo HQ is not affiliated with or endorsed by them. Features and pricing change — always check current details on each vendor's site. Spot something outdated? Email support@vexohq.com and we'll correct it.

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Job management and automated payments for tradespeople

Vexo HQ is job management and automated payments for tradespeople in Ireland and the UK. Schedule jobs, keep customers and crew in the loop, and collect automated payments the same day by tap, link or bank — so you're not chasing invoices. Klarna lets your customer pay later while you take the full amount today.

Everything you need to run the job and get paid

30 days free, then €34.99/month. No card to start.

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